VACANCY: Finance and admin executive at Produced in Kent

Finance and admin executive

Type: Self-employed, 20hrs a week

Reports to: Chief Executive

Salary: Day rate as agreed

Location: Office (Ashford)/Home-based

Deadline applications: Thursday 28 September midnight

Purpose of the Job

To form part of a flexible team and to provide administrative and accounts support to meet the business needs of the company.

Main duties and responsibilities:

1. Carry out all book-keeping duties using the company’s Xero Accounts.
2. Prepare the end-of-year accounts in collaboration with the auditor.
3. Provide specific financial data and reports (P&L, forecasting, project budgets, end of year accounts) as requested by the team, as well as for the AGM.
4. Maintain and monitor financial processes on Xero relating to expenditure and income, prepare invoices and credit notes, and identify, investigate and report any anomalies to the Chief Executive.
5. Carry out the pay roll for up to 3 employees.
6. Point of contact for small expenses and office supplies expenses.
7. Monitor and chase outstanding debts in agreement with the Business Development Manager.
8. Assist with general administrative duties and events as required by the team.

The role requires 20 hours a week, with hours worked per day to suit and be flexible around contractor’s own arrangements and with at least 7.5hrs per week worked at the Produced in Kent office. Contractor may be required to provide essential cover in the office.

Qualifications

• Book-keeping qualification
• At least three years of book-keeping experience
• Experience of working in a small team is an advantage

Skills

• Sound knowledge of XERO, EXCEL, Microsoft, IT savvy
• Excellent interpersonal communication skills
• Ability to work independently and take initiative, can-do attitude
• Ability to prioritise tasks and work to tight deadlines
• Eye for detail

Please send in your CV and a cover letter including your hourly/day rate to: Floortje.hoette@producedinkent.co.uk.

If you have any queries about the position, please contact Floortje Hoette by email or on mob. 07734058309.

Who is Produced in Kent?

Produced in Kent, established in 2005, is the County’s representative body of the local independent food and drink sector, working on behalf of 300+ growers, producers, manufacturers, wholesalers, retailers and hospitality businesses – ranging from SMEs to larger companies trading locally, nationally and internationally. The Kent food and drink industry adds an estimated 2.6bln to the local economy.

Our core activities centre around sector advocacy, online (website, electronic newsletters, social media) and offline member promotion and campaigning for local sustainable food and drink, networking facilitation and technical business support, provided through our industry and strategic partnerships with corporates, local professional services providers, educational institutions, and community organisations. Produced in Kent’s annual Taste of Kent Awards is the county’s flagship event around local food and drink, celebrating the finest products Kent has to offer as well as the businesses behind them. It also organises the annual Future Food Forum and runs several grant funding projects in support of its members.

Produced in Kent is a membership organisation operating as a limited company by guarantee (not-for-profit model) and derive the larger part of our revenues through membership and industry partner fees and corporate sponsorship, as well as through annual funding from Kent County Council.